Consultation of Procurement Compliance Issues for Social Responsibilities: Responsible Procurement

Japanese

NEC has established the " PDF NEC Group Code of Conduct" and promotes compliance (legal compliance and ethical behavior) throughout the NEC Group. Furthermore, with regard to procurement activities, NEC has established the "NEC Group Procurement Policy" and promotes responsible procurement activities. We have established the consultation and reporting service ( NEC Compliance & Integrity Hotline ) for early detection and correction of any violation of these policies and as a grievance mechanism to handle complaints from suppliers based on the above policies.

Scope of consultation and reporting

If you see or suspect any violation from the PDF NEC Group Code of Conduct or the NEC Group Procurement Policy in connection with NEC Group‘s procurement transactions, please report it to NEC Compliance & Integrity Hotline.

Examples of Violations of the NEC Group Code of Conduct
- Violent or pressuring behavior by NEC Group employees toward suppliers
- Violation of Japanese Subcontract Act
Examples of Violations of the NEC Group Procurement Policy
- Contents related to "human rights" including forced labor, child labor, and discrimination
- Contents related to "labor, health and safety" such as long working hours
- Contents that violate the NEC Group’s Responsible Mineral Procurement Policy

Privacy

We will handle the report with due consideration for the privacy of the whistleblower. During the investigation, we will take care not to identify the whistleblower, except in cases where the whistleblower has given his/her consent to disclose the information.

Response to Reporting

NEC will promptly investigate the facts of the report and take appropriate action if corrective action is necessary. The whistleblower will not be treated disadvantageously by the NEC Group because of the fact that he or she made the report. In addition, the NEC Group "Guidelines for Responsible Business Conduct in Supply Chains" request that suppliers ensure that whistleblowers are not treated unfavorably by the suppliers.

Note

We may have difficulty responding to reports that fall under the following categories. We appreciate your understanding in advance:

Cases which have already been resolved
Cases which are lacking sufficient information to conduct an investigation
Cases in which contact with the whistleblower is not possible and unable to verify the facts, etc.
Cases which are deemed unrelated with the business transactions with NEC Group
Reports which intend to harm someone’s reputation
Consultations related to personal grievances or dissatisfaction

NEC Compliance & Integrity Hotline

NEC Compliance & Integrity Hotline accepts consultations and reports regarding transactions with the NEC Group. The NEC Compliance & Integrity Hotline uses the "EthicsPoint" service provided by NAVEX, an independent service provider. NAVEX is bound by contract with NEC to maintain the confidentiality of information handled within "EthicsPoint".

NEC Compliance & Integrity Hotline contact is located within the NEC Risk Management & Compliance Department.

Go to NEC Compliance & Integrity Hotline

(You will be redirected to an external website)

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If the NEC Group company related to your concern does not show up in the pulldown to select the company concerned, the company is currently preparing to implement this reporting system. In such case, please submit your concern via the "Supplier Hotline" below:

Supplier Hotline contact is located within NEC Risk Management & Compliance Department.
Report can be anonymous or with contact details.
You will not receive a notice for a follow-up message of your report. Please occasionally access the reporting channel to check if you have received a message.

Go to Supplier Hotline
(For suppliers located outside of Japan)