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Consultation of Compliance Issues - Procurement Ethics
NEC has declared "NEC Group Charter of Corporate Behavior" and "NEC Group Code of Conduct" for the internal compliance. In this context, NEC has established "Compliance Hotline" as Grievance Mechanism to provide a system that would make it easy for suppliers to report or to seek advice in case of known or suspected violation of procurement ethics.
About Compliance Hotline
Scope of Consultation
NEC would appreciate it if suppliers located in Japan could kindly report to the Compliance Hotline, when any of unethical procurement behavior of NEC persons was found.
The consultation is treated under sufficient consideration of privacy. No disadvantage due to the consultation is guaranteed.
Security System (Third Party Agency)
Compliance Hotline is managed by a trustworthy third party (Integrex Inc.) in order to ensure the protection of whistleblower's confidentiality. NEC and Integrex have an NDA, so that any of consultation is secured from both disclosure and leakage to other parties, except legal actions of the government.
We accept an E-mail consultation only in order for us to treat your report as much as correctly. You are kindly requested to write your real name and company name clearly in your E-mail, so that we can communicate with you for feedback.
If you wish, it is available to hold your real name and company name to the third party, so that your advice must come to NEC as an anonymous suggestion.
Regarding your personal data, we request you to agree with the following notes when you send us your E-mail.
Notes on Personal Data:
Please report or seek advice after having carefully read and given consent to the following:
Controller of the personal data
Company name: NEC Corporation (hereinafter referred to as "NEC")
Personal data protection administrator
Title: General Manager, Corporate Auditing Bureau, NEC
Purpose of processing for the personal data
(1) To prove your identity
(2) To respond to your report or seeking advice
Transfer of the personal data to a third party
The personal data will not be transferred to a third party except in the case ruled to provide under the laws and regulations.
Outsourcing of handling the personal data
NEC outsources the following operations to Integrex Inc.
(1) Contact point of your report or seeking advice
(2) Question and answer for your report or seeking advice
Statutory or contractual requirement concerning the provision of the personal data
It is acceptable for you to keep your personal data anonymous to NEC. However, the 3rd party agency needs to receive your report with your real name.
Provision of the personal data is not a statutory or contractual requirement, or a requirement necessary to enter into a contract, and you are not obliged to provide personal data. However, if you choose not to provide personal data, it may not be possible to respond to your report or seeking advice.
Security of processing the personal data
Recipients of the personal data implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk.
Contact information for your inquiry on the personal data
Contact the following if you have any inquiries on your personal data;